— May 20, 2018
Do you find it difficult to respond to all the emails in your inbox, and sort through all the junk? Our inboxes have become command central for our businesses, and learning to manage them well is incredibly important.
In this newsletter, I want to offer you 3 tips that I’ve learned in my years as a professional planner to dramatically minimize the time wasted and allows me to spend more time in pursuit of my ideal clients.
1. REDUCE YOUR EMAIL LOAD WITH UNROLL.ME
This is one of my favorite tools for cleaning up your inbox. Just link it to your email account and it will pull up all of your subscriptions. Go through them one-by-one and unsubscribe with one click or do it in bulk. And – even better yet – for the ones you want to keep (like my west elm subscription and techsytalk :P), you can roll them up into a single digest so you only get ONE marketing email per week that holds all your favorite pieces of information.
I’ve found this DRAMATICALLY reduces my email load and helps me focus on getting back to clients and getting through the time-sensitive responses.
2. MANAGE INTERNAL TEAM COMMUNICATIONS WITH SLACK
This tool was built to help teams communicate more seamlessly and efficiently. You know those long group-chat thread emails that get longer and longer? Imagine moving those OUT of your inbox and INTO a place that’s more effective? You can organize conversations by topic or project – add people only to relevant conversations – and attach files, emojis and gifs. And, best of all, the platform is FREE to use and totally searchable, up to 10,000 messages (at which point it’s about $ 6/month per user!)
3. GET MORE WORK DONE, WITH LESS INTERRUPTIONS USING GMAIL OFFLINE
Event planners are known as road warriors. But whether you’ll be flying in the air without wifi access or you just need to focus on cleaning out your inbox, this Gmail Offline extension for the Chrome browser, downloads your emails and then lets you respond, sort and work as if you were online. Then – as soon as you have connection – it automatically updates your inbox to match all the work you did. I like the idea of using this for an hour a day to get through emails without the distractions of social media or new emails popping in every 2 minutes!