Employees are the most valuable assets of an organization. Businesses make and break because of the management and efficiency of the workforce of a corporate establishment. So, providing a fostering environment and nurturing its working professionals is the responsibility as well as the need for an employer. Now, there are various means to offer an enriching experience but the best one is to adopt top-notch technology. The most effective solution is HRMS software. It comes in different types, one for each stage throughout the period of employment.
The main stages of the employee life cycle include Talent Search, Application, Hiring, Onboarding, Development, Engagement, Retention, Exit, and Alumni among others in between. The several HR software in the market to automate and streamline all-inclusive human resource operations.
Keep reading to know about the 7 types of HR software and what they do to improve employee experience step-by-step with the changing phases.
Recruitment & Onboarding Software
The first step is to look for and hire a prospective candidate for the organization. An HR recruitment software is used to perform every function from posting job vacancies, tracking applicants, shortlisting candidates, and managing tests & interviews. Now, most of the recruitment solutions can also execute the onboarding formalities such as filling forms, organizing induction sessions, performing joining customs, and exchanging important information with the new joiner. The starting phase of employment is thus made finer by using such software products.
Attendance Management Software
Next, the employee’s biometric information is recorded in the system to track their daily in & out timings and attendance. The biometric system is synchronized with the time and attendance management software. This feature ensures that the employee turnout and absenteeism are recorded accurately and a fair payout is released every month. Moreover, the tardiness and early departures are also caught using the software. It avoids the chances of ‘proxy present’, manages holidays and leaves, thereby facilitating the payroll processing as well.
Learning Management Software
Once the employee is enrolled in the system properly and adapts to the workflow, employers work towards grooming their skills. A working professional joins an organization not only to grow financially but also to upgrade his/her competencies. The LMS (Learning Management System) is solely used for training and development. It involves upskilling courses and activities, queries and tests, metrics, and reports to track performance and certifications on completion. Hence, by using the LMS, employees gain knowledge and implement the same to ultimately benefit the organization.
Payroll Management Software
This is, by far, the most intricate of HR operations. Payroll processing deals with the remuneration of employees and needs to be up to the mark! Thus, the payroll software India has, are employee-centric and efficient enough to maintain a smooth flow of payroll management. Be it the time and attendance synchronization, salary calculation, the tax filing, payments/reimbursements, compliance management, direct deposit or benefits and compensation administration, the payroll system can do it all!
Performance Management Software
Now the employee has become deeply engrossed in the organizational system. The time has come to start tracking and measuring performance. The PMS (Performance Management Software) enables KRA (Key Result Area) assignment and KPI (Key Performance Indicator) evaluation to assess the capabilities and value of each member of the team. This software is used to ultimately acknowledge the outstanding employees and reward/give appraisal to everyone based on the performance reports.
Employee Recognition Software
The output of the performance management system is used to facilitate employee recognition. There is not a single organization that doesn’t conduct the R&R (Rewards and Recognition) program. It is an important part of the employee engagement and retention process. Employees are conferred with various awards, certificates, medals, titles, and prize money every year. This strategy of appreciating the workforce for their accomplishments and extraordinary efforts works wonders on the overall performance and productivity, thereby boosting employee morale and business growth.
Exit Management Software
Similar to the time when an employee is being searched and hired an HR recruitment software is used, the time when an employee decides to quit, exit management software is incorporated. There is a wide range of responsibilities on the shoulders of an HR professional when an employee resigns. All the formalities are mechanized and easily executed with the help of an exit management software. The functions include conducting exit interview, resignation submission, and acceptance by the manager, issuing experience letter, relieving letter, no dues certificate and NOC, etc.
In a Nutshell…
The bottom line is that, if as an employer you intend to make the entire employment for your workforce worthwhile, then give up manual activities. With the rapidly advancing world, there is no room for slow and outdated practices. Hence, switching to suitable HR software as per your organizational requirements is the ideal thing to do today.