1. Falling into the time management trap.
Reduce the volume of tasks.
Replace decisions with principles.
Use structure, not willpower, to minimize distractions.
2. Not setting personal goals.
- Take action right now. Don’t wait until the New Year, or the perfect time, for that matter, to get the ball moving. It won’t be easy, but you’ll “never achieve your goals if you fail to take action,” says Angela.
- Consider your skills and adjust your plan accordingly. Then, for larger goals, break them down into more manageable chunks. From there, “think about what it’s going to take to accomplish each one of those tasks,” Ruth adds. “This includes looking inwardly and considering your talents and expertise,” as well as admitting your weaknesses.
- Delegate tasks. Behind every successful individual is a team that complimented their skillsets and gave support when needed.
- Write down a plan of action. “An action plan is a basic roadmap that you can follow that will get you to your goal,” states Angela. “This is extremely important as it will ensure you won’t miss any major steps along the way.”
- Make sure that everything is measurable. Not only will this keep you accountable, but it will also help you track your progress.
- Create accountability and hold yourself to it. At the get-go, you need to define your responsibilities and make them crystal clear so that you’ll follow through.
3. Making everything a top priority.
- Urgent and important. These should be considered your top priorities and deserve your attention first.
- Important, but not urgent. Schedule these tasks when you have the time.
- Urgent, but not important. These tasks should probably be delegated or outsourced to someone else.
- Neither urgent nor important. Remove these items from both your to-do list and calendar entirely.
4. Fighting against your circadian rhythms.
5. Using the wrong equipment and methods.
6. Being busy, not present.
- Don’t ignore the past or future. Instead, allocate specific periods to plan and worry.
- Do less. I’ve already alluded to this above. Try using the Eisenhower mentioned above Matrix to simplify your to-do lists.
- Consider the opportunity cost. For example, before accepting a meeting invite, ask yourself if it’s genuinely worth the two hours of your time.
- Let go of the narrative so that you can focus. Instead, acknowledge what’s holding you back, such as fear. Then, even if valid, imagine them as a soap bubble so that you can pop them.
- Bring more mindfulness into your life. Make this a part of your daily life by visualizing your goals, practicing gratitude, and going for walks without your phone.
- Stop overscheduling yourself. “If you’re not saying ‘HELL YEAH!’ about something, say ‘no,’” recommends Derek Sivers.
7. Undervaluing the time something will take to finish.
8. Skipping breaks.
9. Wasting time searching for documents and items.
- Relevant. “Top-ranked content is surfaced across all the indexed sources, in a single, unified set of results.”
- Personalized. Since everyone uses different tools, they should be customized based on the user’s preferences.
- Secure. The solution offers security features like encryption and proper authorization to prevent cyberattacks.
- Scalable. “A solution that seamlessly scales provides versatility and peace of mind as your search needs grow.”
10. Rigid planning.
11. Taking the “ready, aim, fire” approach.
12. Not relieving stress.