Running a successful virtual meeting is essential to the success of your business in the new normal. I have been asked recently by C-Suite executives and associations about delivering successful virtual meetings and exactly what makes a meeting productive for the attendees.
Having delivered hundreds of virtual presentations in the United States, South America, Europe, and Asia I have discovered three key elements that are the cornerstones of successful virtual meetings.
The Three Key Elements of a Successful Virtual Meeting
The three key elements for running a successful virtual meeting are real-time actionable content, audience interaction and stable reliable virtual technology. Let’s Take a look at each one of these elements and see how they contribute to a successful virtual meeting.
- Real-Time Actionable Content
Content is King and you must have good content to have successful virtual meetings. Solutions oriented leaders need real time actionable information to make accurate decisions in an ever-changing global work environment.
Delivering accurate real time information is one component of a successful virtual meeting. The other component is to make sure that your attendees receive actionable takeaways during the meeting.
It has been proven that when actionable takeaways are included in a training program or keynote speech, it increases the attendee’s attention span and they become highly engaged!
- Audience Interaction
Audience interaction is one of the cornerstones of a successful virtual meeting. When conducting a virtual presentation, it is imperative that the delivery is highly visual.
There are different ways that you can increase interactivity in your meetings. You can incorporate polling, hand raising, Q&A, and other interactivity in the program to enhance the experience and deliver a great ROI!
When I’m delivering a virtual program whether it’s a training session or a keynote speech, I always give the attendees information on how they can contact me after the event to answer any questions.
This way the lessons and skills learned by the attendees in the program will have a better chance of sticking and being implemented at work.
- Stable and Reliable Virtual Technology
Successful virtual meetings rely on technology. This means the platform that you’re using must work and you also need to have a backup plan in case things go wrong. And they will!
Whether you’re using Zoom, Microsoft Teams, Skype, or a proprietary program things can still go wrong, and you must master the technology.
Experienced and professional speakers generally have a tech team to create landing pages, registrations, and email reminders to enhance the attendee experience.
Also, it’s important that the quality of your program stands the test of time. This means audio quality, lighting, background setting and overall ease of presentation are critical.
Many companies and organizations are also requesting prerecorded programs to assure the successful delivery of their program while avoiding possible technology glitches.
These are just a few major components that you should focus on to assure that your next virtual meeting is a huge success!